Boards are the driving the organization’s success. They make critical decisions and have important discussions that affect all stakeholders. This means there is lots of sensitive information being shared amongst a board, which needs to be protected against unauthorised access and leakage.

Implementing strong security measures to stop unauthorized viewing and printing of confidential documents is among the best ways boards can use to guard their confidential information. One of the best ways to do this is by using a secure board portal, which can encrypt documents so that they can only be accessed to authorized persons.

In addition, most boards have options to limit users from printing or downloading documents and also set time limits on the length of time they can be accessed. Many systems have tools to track who has viewed documents, including an account of how many times and by who.

A confidentiality policy is an additional way to protect confidential documents. The policy should clearly state that, unless required by law or authorized by the Board, directors www.dataroomabout.com/how-to-protect-confidential-documents-for-boards-committees-of-association should not divulge confidential information to any third-party such as the constituency director’s sponsors. It should also define confidential information. Although the enforcement of such a policy isn’t easy but it provides clarity to all directors and makes it easier for the company to defend against claims that a director breached the duty of confidentiality.